Information: some practical guidelines


NEW!: a very useful pdf document:


The recent Congress Center GIO, less than 1 Km from the Old city Center, has a Main Hall of more than 500 seats and many smaller Meetings Rooms. There are 2 Hotels , a Restaurant and large Parking Areas.

Address: Via R. d'Andreotto, 19, 06124 Perugia
Web :
Telephone and fax:  +39 075 573 1100

Passport and Visa
Please bear in mind that these are mere guidelines, for more information please contact the Italian Embassy or Consulate in your country and/or the local Authorities. As of October 26, 1997, Italy adheres to the Schengen Agreement. Citizens of countries not adhering to this agreement may be allowed entry to Italy on the following conditions: - entry must be at regular customs - valid passport or equivalent travel documents acknowledged by Italian authorities - papers proving the purpose of the voyage and stating means of transportation - financial information must be provided as to how travel, accommodation and local expenses will be met - valid visa, where necessary, for entry or transit - exclusion from “persona non grata” lists of the Schengen system - exclusion from international lists considered to be socially dangerous

NOTE: a foreign resident of a Schengen member state holding a valid stay permit is exempt from obtaining a visa provided that entry to Italy is not sought for hired work, independent work, or apprenticeship.
Any foreigner, although holding a valid visa, who cannot provide ALL of the above requirements can be turned down even at customs.

Financial information can be proven by showing cash, bank or insurance bonds, shares, prepaid service receipts or legalized papers showing revenue sources in Italy. All foreigners must prove accommodation in Italy and the appropriate amount of money to return home (a return ticket is sufficient). These requirements are not only necessary to obtain a valid visa but they are also necessary at moment of entry. Failure to provide all of the above requirements will cause entry permission to be revoked.

Apply early: visa applicants are advised to apply as soon as they decide to attend the conference. Please allow at least 90 days for visas to be issued.

Visa applicants should consult the Italian Embassies in their own countries concerning requirements to travel to Italy. If a formal letter confirming your registration is required, please send a request form as soon as possible including the following information:
- name, date of birth, and passport number,
- name of organization you belong to,
- information on transportation and accommodation,
- information on how transportation, accommodation and local expenses are to be
In this Letter the LOC can only transcribe the submitted data and cannot accept liability for any information provided during registration.

Duty Free Import
Personal effects and professional equipment can be brought into Italy duty free as long as the customs offi cer deems their contents and quantities reasonable. Delegates from EU countries can easily bring in goods without any limit or formal measures.

The average temperatures in Perugia during the period of the conference are min 14°C (58°F) and max 28°C (82°F).

Currency Exchange
Euro is the currency in use accepted at regular stores and restaurants. Credit cards are widely accepted at almost all hotels, restaurants and souvenir shops. You can at foreign exchange banks and other authorized money exchange upon presentation of your passport. Be aware that most banks are open Monday to Friday 8:30 a.m. to 1:30 p.m. and from 2:30 p.m. to 3:30 p.m.

Credit Cards
VISA, MasterCard, Diners Club, and American Express are widely accepted credit cards at hotels, department stores, shops, restaurants.

The electrical current is 220-230V, AC, 50 Hz throughout Italy. Leading hotels in major cities have two outlets of 110 and 220 volts but usually with two-leg plugs only.

Shops and other sales outlets in Italy are generally open on weekdays and Saturdays from 09:30 a.m. to 8 p.m. but closed on Sundays and national holidays. Delegates residing outside the EU can reclaim the Value Added Tax (VAT) if they spend more than 175€ in the same shop.


Information: how to reach Perugia

A-The best way to reach Perugia are:
1- With car (all highways)- highly recommended 
2- Landing in one of the Rome airports and rent a car – also highly recommended 
3- Landing in one of the Rome airports and take the train: timetable and prices in
4- Landing in Fiumicino airport FCO (Rome) and take direct coach to Perugia: timetable and cost in – only good if times do match
4- Land in Milan MXP airport and connect with the flights to Perugia S. Egidio Airport ( see timetable in ) . From there Shuttle (3.5€) or taxi (about 20€) to Hotel- only good if times match 

B-Timings from
-- Rome Airports (200 km - 125 miles): car 2h:30min - coach 3h:30min - train 3h:30min
-- Rome Downtown( 170 km - 105 miles): car 2h:30 - coach 2h:30 min - train 2h:30min
-- Florence (160 km - 100 miles): car 2h - coach 2h - train 2h:15min
-- Pisa (230 km - 143 miles): car 3h - coach/train 3h:30min
-- Milan (450 km - 280 miles): car 4h:30m - coach 5h -  train 5h - plane 1h:30min (MALPENSA MXP Airport)
-- Ancona (120 km - 75 miles): car 2h - train 3h
-- Bologna (250 km-155 miles): car 3h - train 3h 30 min
-- Neaples (375 km - 233 miles): train 4h:30min - car 5h
-- CERN (750 km- 467 miles) car 8:00h
(Note: the given times are very approximate)

Directions map:

C- Transportation from/to CERN

A special transportation with deluxe coaches (one or more) from / to CERN to/from the Perugia Hotels will be organized (depending on the number of the participants): 

Dep. CERN Sunday June 5th around 9.00 am 
Arr. Perugia around 6.30 pm 

Dep. Perugia Saturday June 11th after the end of last session 
Arr. CERN around midnite 

with stops at 2-3 "highway services" each way. 

All interested participants should book this travel by contacting Kirsti Aspola (at CERN in 40-5A01 or send mail to: ) on a first come first served basis and pay at the latest by May 16th 2011.

The total estimated cost for the round-trip is 100 Euros/person if the coaches are full (to be compared with about double costs for a flight to Rome plus bus or train to/from Perugia with a total time not so much different) but it will increase if the coaches are not full (max 160 Euros). One-way only will be permitted at 60% of the total cost and only if there will be seats available. Instructions for payment (cash only in Euros) will be given at the time of booking. 

Please note: if the number of participants doesn’t reach 20 by May 16th, 2011 the bus cannot be organized.

Tourist information

About Perugia
Perugia is the capital city of the Umbria region in central Italy, near the Tiber river. In tourist literature Umbria is sometimes called il cuore verde d'Italia, i.e. the green heart of Italy. The phrase, taken from a poem by G. Carducci, is quite appropriate since the modern administrative region is the only one to have neither a coast nor a border with a foreign country, and is famously green. The region is named from the Umbri tribe who settled there in protohistoric times (6th century BC). Perugia is a notable artistic center of Italy: it first appears in written history as Perusia, one of the twelve confederate cities of Etruria, in about 300 BC. It is also only 20 km away from Assisi, the city of St. Francis. Perugia is home of major universities, laboratories and institutes of INFN ( Italian National Institute for Nuclear Physics), the governative organization funding fundamental research in the fields of subnuclear, nuclear, and astroparticle physics – as well as of the prestigious University for Foreigners – the oldest one in Italy – for the diffusion of Italian language and civilization.